Data Entry Clerk CV Examples & Writing Guide
A data entry clerk CV gets a call back when the first lines show your typing speed and accuracy (words per minute or keystrokes per hour, with an error rate), how many records you handled a day, the software you entered data into (Excel, a CRM, an ERP, a healthcare or claims system) and your attendance record. Below: a full sample, personal statements, career objectives, duty bullet points, skills and a no-experience version.
Data entry clerk CV example (5+ years, claims and records)
This sample is for a data entry clerk with over five years across insurance claims and council records. The name and employers are made up. UK job adverts also call this job data entry operator or data input clerk; the CV below works for any of those titles. If you are applying for your first data entry job, the no-experience section further down shows how to fill the same layout.
Tasha Whitfield
Data Entry Specialist
Leeds · 07700 900128 · tasha.whitfield@email.com · 82 WPM · 11,500 KPH alphanumeric, 99.8% accuracy (tested Aug 2026)
Summary
Data entry specialist with over 5 years in high-volume claims and public records offices. Key 900 to 1,100 claim forms a day at 11,500 keystrokes per hour with 99.8% accuracy in monthly QA audits. Experienced in Excel, Microsoft Access, Salesforce, a bespoke claims system and Kofax OCR review. Trained in UK GDPR and handling health data, 100% attendance in 2025, comfortable with 8-hour keyboard shifts and strict daily targets.
Experience
Data Entry Specialist, Claims Intake · Health cash plan provider (450,000 members)
Mar 2023 – Present
- Key 900 to 1,100 paper and emailed claim forms with receipts (dental, optical, physiotherapy) a day into the claims system, against a team target of 750, at 11,500 keystrokes per hour.
- Hold 99.8% field-level accuracy in monthly QA audits of 300 sampled claims, the highest in a 14-person intake team for 6 consecutive quarters.
- Review and correct Kofax OCR output for 2,500+ scanned documents a week, catching misreads in membership numbers and treatment codes before they reach assessment.
- Handle members' health data (special category data under UK GDPR) every day; zero data breaches in 3 years, with annual data protection training completed on time.
- Trained 5 new clerks on the claims system and the QA checklist; their 90-day accuracy averaged 99.3% against a 98.5% target.
Data Entry Clerk · Local council records team (planning, building control and land charges)
Jan 2021 – Feb 2023
- Indexed 350 to 450 documents a day (planning applications, building control files, local land charges) into the council's document management system, entering names, addresses, property reference numbers (UPRNs) and case references with 99.6% accuracy in supervisor spot checks.
- Scanned and quality-checked 4,000+ pages a week on a Fujitsu production scanner, verifying page counts and image quality before indexing.
- Converted a 12-year backlog of 38,000 index cards into a searchable Excel and Access database over 14 months as part of a 3-person project team.
- Answered 20 to 30 public enquiries and search requests a day at the counter and by email, locating documents by case reference and address.
Checkout and Stock Assistant (part-time) · Regional supermarket chain
Sep 2019 – Dec 2020
- Processed 200+ transactions a shift with zero till discrepancies over 16 months and entered weekly stock counts for 1,200 product lines into the store's handheld system.
Education
Level 3 Diploma in Business Administration (part-time evening course, in progress, expected 2027)
Further education college, Leeds, 2027
A-levels: English Language, Business, IT; 8 GCSEs including English and Maths
Sixth form, Leeds, 2019
Certifications
- Microsoft Office Specialist: Excel Associate (Microsoft 365 Apps), 2024
- Data protection (UK GDPR) training, employer-provided, renewed annually
- Typing certificate: 82 WPM, 99% accuracy, Typing.com 5-minute test, August 2026
Skills
What office managers and recruitment agencies check first
Most data entry jobs are filled through recruitment agencies or by an office manager who has a pile of similar CVs and a target to meet. They are looking for proof of four things, and they want it in the top third of the page.
- Speed and accuracy, with numbers. Words per minute (WPM) for text, keystrokes per hour (KPH) for forms and numbers, and your error or accuracy rate. Typical hiring bars: 60+ WPM or 9,000+ KPH alphanumeric, 10,000+ KPH numeric, 98% or better accuracy. Say when and where you were tested.
- Volume. Records, forms, invoices or documents per day and the target you were measured against. "Entered data" tells them nothing; "900 claims a day against a target of 750" tells them you will hit their number.
- Software they use. Excel is assumed; name the level (VLOOKUP, data validation, pivot tables). Then the systems: a CRM (Salesforce, HubSpot), an ERP (SAP, Oracle, NetSuite), Sage or Xero, a healthcare or claims system (EMIS Web, SystmOne), Google Sheets, OCR tools, and any in-house database.
- Reliability. Data entry is production work. Attendance record, ability to sit and key for 8 hours, comfort with targets and repetitive work, and whether you have worked remotely with your own equipment. A line such as "100% attendance in 2025" is worth more than a paragraph of adjectives.
“I skip straight to the speed and error rate. If they are not there, I assume the candidate has never been measured, and every data entry job measures you.”
Data entry clerk personal statement and career objective examples
Three lines under your name. Years and type of data first, then speed and accuracy, then software, then a reliability signal. If you have never done data entry, the last two examples show a career objective that still gives the manager facts.
Data entry clerk with 5 years in purchase ledger and order entry for a distribution company, keying 400 to 500 supplier invoices a day at 10,800 KPH with 99.7% accuracy in monthly audits. NetSuite, Excel (VLOOKUP, pivot tables) and Sage. Full attendance 2 years running.
Medical records data entry clerk with 3 years entering patient demographics, referrals and coded data in SystmOne for a GP surgery with 12 clinicians, 250+ records a day at 99.5% accuracy. Trained in UK GDPR and information governance, familiar with SNOMED CT codes. 75 WPM.
Remote data entry specialist with 4 years of home working for two e-commerce companies, updating 1,500+ product listings a week in Shopify and Google Sheets with a 99.6% accuracy score. Own dual-monitor setup, wired 300 Mbps broadband, and a record of meeting every daily target.
Detail-focused applicant with a tested typing speed of 68 WPM and 98% accuracy (Typing.com, August 2026), a Microsoft Excel Associate certification and 2 years of retail cash handling with zero till discrepancies. Seeking a data entry clerk position with a daily target I can be measured against.
Former bookkeeping assistant returning to office work after 3 years, with a numeric keypad speed of 11,000 KPH and current Excel and Xero skills refreshed through a 2026 adult education course. Available immediately for full-time, office-based or remote data entry.
Personal statement or career objective? If you have entered data for pay, even as part of another job (stock counts as a checkout assistant, appointment entry as a receptionist), write a personal statement with numbers. Use a career objective only when you have no paid keying experience at all, and lead with your test results.
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Data entry clerk job description for a CV: duty bullet points that work
Everyone knows what a data entry clerk does. The problem is wording it so a manager can see your volume and accuracy. Below, the usual duties rewritten. Swap in your own numbers; a manager will ask about them.
| Weak | Strong |
|---|---|
| Entered data into the computer system. | Keyed 600 to 700 customer orders a day into SAP from emailed and posted purchase orders, at 10,500 KPH with a 0.3% error rate in weekly QA checks. |
| Verified data for accuracy. | Compared every entered record against the source document before submission and corrected 40 to 60 upstream errors a week (wrong quantities, transposed account numbers) before they reached invoicing. |
| Maintained spreadsheets. | Maintained the master customer list of 18,000 records in Excel, using data validation and duplicate checks to keep the error rate under 0.5% during quarterly audits. |
| Scanned documents. | Scanned, indexed and filed 3,000+ pages a week of HR documents into the document management system, with page counts verified against the batch cover sheet. |
| Handled confidential information. | Entered payroll changes, bank details and National Insurance numbers for 1,200 employees under strict access controls; zero data breaches in 3 years. |
| Met deadlines. | Met the 5pm daily cut-off for 480 invoice batches a month for 22 consecutive months, including month-end peaks of 1.5 times normal volume. |
| Helped other departments. | Cleaned and standardised 25,000 contact records (addresses, postcodes, phone formats, duplicates) for the marketing team's CRM migration to HubSpot over 6 weeks. |
| Worked from home. | Worked fully remotely for 2 years on a company laptop and VPN, meeting the 800-record daily target on 98% of days and logging time in the team's tracking sheet. |
Data entry clerk skills for your CV (and how to prove them)
Keep the list to 10 to 14 items and make every one checkable. Recruiters searching an applicant tracking system look for the exact software names and for the numbers.
Keying and accuracy skills:
- Typing speed in WPM (text) and KPH (forms and numbers), with your accuracy percentage and the test date
- Numeric keypad entry by touch (list KPH separately if you have it)
- Proofreading against source documents; error rate from audits
- Data cleaning: duplicates, formatting, standardising addresses, postcodes and names
- Batch processing and meeting daily targets
- Document scanning, indexing and filing (name the scanner or system)
Software (list what you have used, spelt the way the supplier spells it):
- Microsoft Excel: data validation, VLOOKUP or XLOOKUP, filters, pivot tables, Flash Fill; Google Sheets
- Microsoft Word, Outlook, Access; Adobe Acrobat
- CRM and ERP: Salesforce, HubSpot, Zoho, SAP, Oracle, NetSuite, Microsoft Dynamics
- Accounting: Sage, Xero, QuickBooks Online
- Healthcare and claims systems: EMIS Web, SystmOne, an insurer's claims platform; data protection and information governance training
- OCR and document capture: Kofax, ABBYY, Adobe Scan; document management systems such as DocuWare or SharePoint
- Remote working tools: VPN, Microsoft Teams, Slack, time-tracking apps
Data entry clerk CV with no experience
Data entry is a common first office job, and managers know most applicants have never held the title. What they need is evidence you can type fast, key accurately, sit for a full shift and turn up every day. Build the page around that evidence.
- 1Take a typing test and a numeric keypad test and put the results with the date in your header. This replaces the experience you do not have yet.
- 2Write a two-line career objective with your test results, your software and your availability (full-time, office-based, remote, evenings).
- 3List any job and pull out the keying: checkout assistant (transactions, stock counts), receptionist (appointment entry), warehouse (scanning, cycle counts), restaurant (EPOS orders), school office volunteer (attendance records). Add numbers.
- 4Add school, college or volunteer work with spreadsheets: club treasurer keeping a budget in Excel, a coursework project with a 2,000-row dataset, church or charity donor records.
- 5Earn one low-cost qualification that proves software skills: Microsoft Office Specialist Excel Associate, or the free Google Sheets and Microsoft Excel courses with a certificate of completion. List it under Certifications with the year.
- 6State the practical facts: able to sit and key for 8-hour shifts, how you will get to work reliably, and for remote roles your computer, dual monitors and broadband speed.
Checkout assistant, discount retailer: processed 250+ transactions a shift with zero till shortages over 18 months, and entered weekly stock counts for 900 product lines into the store's handheld system with no recount requests.
Treasurer, 90-member student society: kept the budget and membership fee records in Excel (about 400 entries a term), reconciled to the bank statement monthly with no discrepancies.
Warehouse operative: scanned 1,000+ inbound items a shift into the WMS and keyed cycle count corrections for 3 aisles, with 99.5% count accuracy in weekly audits.
Data entry clerk CV format and length
- One page. Data entry work is measured in speed, accuracy and volume, and most data entry careers fit on one page; use a second only for a long, varied office history.
- Order: header with test results, personal statement or career objective, experience, skills, certifications, education. Education last; good GCSEs, especially English and maths, are the usual requirement.
- Plain single-column layout such as the cvplex ats-classic template. Recruitment agencies and large employers run every CV through an applicant tracking system that reads text, not columns or graphics. No photo and no date of birth on a UK CV.
- Keywords to mirror from the job advert when they are true for you: data entry, keystrokes per hour, WPM, accuracy, numeric keypad, Excel, spreadsheet, database, CRM, records, scanning, indexing, targets, confidential, GDPR, remote.
- Temporary and agency assignments count as experience. List the agency as the employer and the client type in the title: "Data Entry Clerk (via recruitment agency), insurance client, 6-month assignment".
- Remote roles: add one line with your setup (computer, dual monitors, wired broadband speed, quiet workspace). Managers hiring remote clerks screen for it.
- UK adverts use data entry clerk, data entry operator and data input clerk for much the same job. Use the wording in the advert; the content of the CV stays the same.
Frequently asked questions
How do I write a data entry clerk CV?
Put your tested typing speed and accuracy in the header, write a three-line personal statement with years, type of data, daily volume and software, then give each job 3 to 5 bullet points with records per day, target, accuracy rate and the systems used. Add a skills list with exact software names and keep it to one page.
What skills should a data entry clerk put on a CV?
Typing speed (WPM) and keystrokes per hour (KPH) with an accuracy rate, numeric keypad entry, proofreading against source documents, Excel (data validation, VLOOKUP) and Google Sheets, the CRM, ERP, accounting or healthcare system you used, document scanning and indexing, and confidential records handling under UK GDPR. Prove each with a number or a test date.
How do I write a data entry CV with no experience?
Take a typing test and a numeric keypad test and put the scores in your header. Write a short career objective with your scores, software and availability. Then list any job or volunteer role where you keyed anything (checkout transactions, stock counts, club budgets in Excel) with numbers, and add an Excel certification if you can. One page.
What is a good personal statement for a data entry clerk CV?
Years and data type, speed and accuracy, software, reliability. Example: "Data entry clerk with 3 years in order entry, keying 600 orders a day at 10,500 KPH and 99.7% accuracy in SAP and Excel; full attendance in 2025." Three lines, all facts.
What is a good career objective for a data entry clerk CV?
Use a career objective only if you have never done paid data entry, and fill it with facts: "Applicant with a tested 65 WPM at 98% accuracy, Microsoft Excel Associate certification and 2 years of error-free cash handling, seeking a full-time data entry clerk role." Avoid "seeking a challenging position to grow"; it gives the manager nothing.
What typing speed should I put on a data entry CV?
Your real tested speed, with accuracy and the test date. Many adverts ask for around 45 to 60 WPM or 8,000 to 10,000 KPH; strong candidates show 70+ WPM or 10,000+ KPH at 98% or better. Employers test you anyway, so an inflated number only costs you the job at the testing stage.
Is a data entry operator CV different from a data entry clerk CV?
No. UK adverts use data entry clerk, data entry operator and data input clerk for much the same job; "data entry operator" is also the usual title in India, and "data entry specialist" is common in the US. Use the title in the advert, keep the same content (speed, accuracy, volume, software), and follow the local rules on photos and personal details.
How long should a data entry clerk CV be?
One page. Even with ten years of data entry, the content is speed, accuracy, volume and software, which fits comfortably. A second page suggests padding, and recruitment consultants rarely turn to it.
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How this page was made: a first draft was written with AI assistance from cvplex's example library, then edited and fact-checked by the cvplex Careers Team. Examples are fictional composites; numbers are illustrative. Report an error via the editorial policy page.